Make space to prepare for every important meeting
New meeting on the calendar? Give yourself one clear place in ClickUp to collect the context and prep before it starts.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create a task
Creates a new clickup task in a specific list, optionally as a subtask if a `parent` task id (which cannot be a subtask itself and must be in the same list) is provided.
Why this helps
Meeting details are easy to overlook when they live apart from the work you need to do beforehand.
- Keep preparation work visible alongside other ClickUp tasks.
- Capture the meeting title, timing, and organizer from the event.
- Reduce last-minute searching for context.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and ClickUp once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, tell Notis which new meetings need prep tasks and what useful event details to include.
- 4Pick Event Created as the trigger and choose where run reports should go.
- 5Test with one real new meeting and check the resulting ClickUp task.
Questions about this workflow
Will this create a task for every new event?
Tell Notis in your instruction which kinds of new meetings should create a task. The automation can use the event details it receives.
Can the task include a prep checklist?
You can ask Notis to include a short checklist in the task description. This workflow creates a task; it does not create separate checklist items.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Clickup. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Clickup actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add dependency
Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add guest to folder
Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add guest to list
Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add guest to task
Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add tags from time entries
Associates a list of specified tags with one or more time entries within a given team (workspace).
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Add task link
Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Add task to list
Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.
Connect any two apps with Notis in the middle.
Google Calendar and Clickup, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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