Clean up ClickMeeting when a calendar event is canceled
When a canceled event means the webinar is no longer needed, let Notis handle the conference cleanup.
Trigger
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Action
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
Why this helps
A canceled calendar event can leave an unused conference room behind unless someone remembers to remove it.
- Reduce unused conference rooms after cancellations.
- Turn a cancellation into a clear cleanup step.
- Get a report of the action taken.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and ClickMeeting once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis when a canceled event means its corresponding ClickMeeting conference should be deleted, including how to identify the conference.
- 4Pick the Google Calendar Event Canceled or Deleted trigger and choose a report channel.
- 5Test with one real cancellation where the conference is confirmed no longer needed.
Questions about this workflow
Can the canceled event data identify the ClickMeeting conference by itself?
The trigger returns minimal data: event ID, summary if available, and cancellation timestamp. Your instruction needs a reliable way to identify the corresponding conference.
Can a deleted conference be restored?
The action description says to delete after confirming the conference is no longer needed. Treat deletion as a cleanup action and test only with a confirmed obsolete conference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Clickmeeting. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Google Calendar and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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