Send Calendar Recording Links to CastingWords
When a synced calendar event includes an accessible recording link, ask Notis to submit it for transcription and keep the event summary as context.
Trigger
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
A recording link in event details is easy to overlook when you are moving between meetings and follow-up work.
- Use full synced event details to look for a provided recording URL
- Include the event summary as useful order context
- Avoid manually starting each transcription order
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and CastingWords once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to check synced event details for an accessible recording URL and order a CastingWords transcript when one is present.
- 4Pick Calendar Event Sync as the trigger and choose where run reports should go.
- 5Test with one real calendar event that includes an accessible recording URL.
Questions about this workflow
Does every calendar event include a recording URL?
No. The workflow can act only when the synced event details contain a usable URL. Add the recording link to the event if you want this workflow to find it.
What event information does this trigger provide?
Calendar Event Sync returns full event data, including details, attendees, and metadata. It does not guarantee any particular recording link or recording service.
Will it order a transcript when there is no link?
No. Instruct Notis to order only when it finds an accessible media URL in the event details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Castingwords. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Google Calendar and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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