Review contacts after a meeting is canceled
Turn a canceled event into a clear CRM review for deciding what follow-up is needed.
Trigger
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Action
List Parties
Tool to list all parties (contacts) on the account. use when you need to fetch contacts with optional filters or embed additional related data.
Why this helps
A canceled meeting can disappear from view before someone decides whether a contact needs follow-up.
- Keep canceled meetings visible for follow-up decisions.
- Bring relevant Capsule contacts into the review.
- Avoid losing context when an event disappears from the calendar.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Capsule CRM once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to use the canceled event summary to identify potentially relevant Capsule parties and report any uncertain matches for manual review.
- 4Pick the Google Calendar Event Canceled or Deleted trigger and choose where run reports should go.
- 5Test with one real canceled event and confirm the report contains enough context.
Questions about this workflow
Does the cancellation trigger provide attendee details?
It returns minimal data: event ID, summary when available, and cancellation timestamp. It does not provide attendee details, so matching parties may be uncertain.
Will this create a follow-up task in Capsule?
No. The available action for this workflow lists parties, so it reports a contact review rather than creating a task.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Capsule crm. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Capsule crm actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Capsule CRM Party
Tool to create a party in capsule crm. use when you have collected a person's or organisation's details and need to add a new record.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Party
Tool to fully delete a specific party (person or organisation) from capsule crm. use when you need to completely remove a party after confirming no active references remain.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
List Deleted Opportunities
Tool to list opportunities deleted or restricted since a given date. use when you need to identify recently deleted or restricted opportunities.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
List deleted parties
Tool to retrieve parties deleted since a given date. use when you need to sync deletions.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
List Entries By Date
Tool to list notes, emails, and completed party tasks in descending order by entry date. use when you need the most recent entries first after authenticating.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
List Organisation Employees
Tool to list employees linked to a specific organisation (party). use when you need to retrieve all employees under a given organisation.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
List Parties
Tool to list all parties (contacts) on the account. use when you need to fetch contacts with optional filters or embed additional related data.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
List Projects
Tool to list projects (cases) from capsule crm. use when you need a paginated or filtered view of projects.
Connect any two apps with Notis in the middle.
Google Calendar and Capsule crm, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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