Get a reminder out before the meeting starts
The meeting is approaching. Notis can use the Google Calendar start-soon signal to send a Calendarhero reminder while there's still time to prepare.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Send Reminder
Tool to send a reminder to a contact about their scheduled meeting. use after confirming the meeting task id to notify participants.
Why this helps
A full calendar makes it easy to notice an upcoming meeting too late to send participants a useful reminder.
- Sends a reminder when the event is nearing its start
- Cuts the need to scan the calendar for meetings needing a nudge
- Keeps participant follow-up connected to the calendar event
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Calendarhero once in the Notis portal.
- 2Create an automation in the portal or tell Notis what outcome you want.
- 3In one instruction, ask Notis to send a Calendarhero reminder to relevant participants when a Google Calendar event is starting soon.
- 4Pick Event Starting Soon as the trigger and choose where run reports should go.
- 5Test with one real upcoming event and confirm the reminder is appropriate.
Questions about this workflow
Can I choose how soon before the event it runs?
Event Starting Soon is configured for a number of minutes before start. Select the interval available for the trigger when setting it up.
Will it send a reminder for every event?
The trigger runs for events within its configured lead time. In your instruction, describe which events or participants should receive a reminder based on the event data available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Calendarhero. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Fetch Contact
Fetch contact
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Google Calendar and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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