Bring meeting attendees into the right Box folder
As a meeting approaches, have Notis invite the event's attendees to the Box folder you specify, so shared materials are ready.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create collaboration
Adds a collaboration for a single user or a single group to a file or folder. collaborations can be created using email address, user ids, or a group ids. if a collaboration is being created with a group, access to this endpoint is dependent on the group's ability to be invited. if collaboration is in `pending` status, the following fields are redacted: - `login` and `name` are hidden if a collaboration was created using `user id`, - `name` is hidden if a collaboration was created using `login`.
Why this helps
Inviting every attendee to the right folder by hand adds follow-up work before meetings.
- Use the attendees returned by the upcoming-event trigger as collaboration context.
- Prepare folder access as the meeting approaches.
- Reduce manual invitation steps for shared meeting materials.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Box once in the Notis portal.
- 2In Automations, choose New Automation and give it a name.
- 3Tell Notis which Box folder to share with event attendees and what collaboration access to grant.
- 4Choose Event Starting Soon, set the desired number of minutes before start, and choose a report channel.
- 5Test with one real event and confirm the intended attendees receive the intended folder collaboration.
Questions about this workflow
Does the trigger include attendee information?
Yes. Event Starting Soon returns event details, time remaining, attendees, and join links when available.
Can Box collaborations use email addresses?
The collaboration action supports creating collaborations using email addresses, user IDs, or group IDs. Confirm the attendee information is suitable for the Box request.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Box. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add or update user avatar
Adds or updates a user avatar.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Add shared link to file
Adds a shared link to a file.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Add shared link to folder
Adds a shared link to a folder.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Google Calendar and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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