Give each new event a visible agenda task
When a new event appears, let Notis create an agenda preparation task on your Box file so the next step has a home.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create task
Creates a single task on a file. this task is not assigned to any user and will need to be assigned separately.
Why this helps
New meetings arrive faster than agenda prep gets captured in a reliable place.
- Capture agenda preparation when an event is created.
- Keep the task attached to the Box file used for meeting planning.
- Reduce the need to manually turn calendar events into reminders.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Box once in the Notis portal.
- 2In Automations, choose New Automation and name the workflow.
- 3Tell Notis to create an unassigned agenda preparation task on the specified Box file for each new event.
- 4Choose Event Created as the trigger and select where run reports should go.
- 5Test with one real event and confirm the task is attached to the intended file.
Questions about this workflow
What information can the workflow use from the event?
The Event Created trigger returns event ID, summary, start and end times, and organizer information.
Will the new Box task be assigned?
No. The Create task action creates a task on a file without assigning it to a user.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Box. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Box actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add classification to file
Adds a classification to a file by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/files/:id//enterprise 12345/securityclassification-6vmvochwuwo`.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add classification to folder
Adds a classification to a folder by specifying the label of the classification to add. this api can also be called by including the enterprise id in the url explicitly, for example `/folders/:id/enterprise 12345/securityclassification-6vmvochwuwo`.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add domain to list of allowed collaboration domains
Creates a new entry in the list of allowed domains to allow collaboration for.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add initial classifications
When an enterprise does not yet have any classifications, this api call initializes the classification template with an initial set of classifications. if an enterprise already has a classification, the template will already exist and instead an api call should be made to add additional classifications.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add or update user avatar
Adds or updates a user avatar.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Add shared link to file
Adds a shared link to a file.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Add shared link to folder
Adds a shared link to a folder.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Add shared link to web link
Adds a shared link to a web link.
Connect any two apps with Notis in the middle.
Google Calendar and Box, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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