Have meeting documents ready before you join
Give Affinda a head start on a linked agenda while you finish preparing for the meeting.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Why this helps
A useful agenda link can be buried in event details until the meeting is already starting.
- Start document processing shortly before a meeting.
- Make a linked agenda easier to review in Affinda.
- Reduce last-minute searching through calendar notes.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Affinda once in the Notis portal.
- 2Create an automation in Automations, then choose a name and prompt.
- 3Tell Notis to submit the agenda document URL from an upcoming event to Affinda for parsing.
- 4Pick Event Starting Soon as the trigger, set its lead time, and choose a report channel.
- 5Test with one real event that includes a usable agenda URL.
Questions about this workflow
Can it parse agenda text written directly in the event description?
Create Document is for uploading a document or public URL. The workflow needs a usable document URL to parse.
When does the automation run?
It runs when the event enters the configured number of minutes before its start time.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Affinda. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Google Calendar and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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