Turn Release Talk Into Tracked Versions
You get an email saying 'Let's ship feature X in Q3' or 'We're releasing the new dashboard in 2 weeks.' Instead of manually creating a Jira version, this automation extracts the deadline and creates it for you.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Version
Creates a new version for releases or milestones in a jira project.
Why this helps
Release and milestone planning happens in email and Slack, but Jira versions aren't created until later, so sprint planning doesn't have official milestones and you lose track of deadline pressure.
- Release and milestone mentions in email automatically create Jira versions
- Keep release planning in one system instead of scattered across email
- Improve sprint planning with official version deadlines
Setup
Build it in a few focused steps.
- 1Connect Gmail and Jira to Notis.
- 2Tell Notis: 'When I receive an email mentioning a release date, deadline, or milestone name, create a Jira version with that date and name.'
- 3Set the trigger to 'New Gmail Message Received' and choose your notification channel.
- 4Test by emailing yourself about an upcoming release and verify the Jira version appears.
Questions about this workflow
How does Notis extract release dates from email?
It looks for explicit dates (e.g., 'July 15th'), relative dates (e.g., 'next week'), or milestone keywords (e.g., 'Q3 release').
Can it auto-populate the version with related issues?
Yes, Notis can search for open issues related to the version and add them.
What if the date is vague?
You can tell Notis to ask you for clarification or set a default date you can adjust later.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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