Your Email Becomes Your Jira Record
You're thinking about a problem and jot down an email to yourself with ideas or research. This automation posts that note as a comment on the related Jira issue so your thinking is part of the work record, not buried in your email.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Why this helps
You take notes about work via email but they don't end up in Jira, so later you can't find them and you repeat work or forget context.
- Ideas and notes you write in email automatically feed into Jira
- Never lose a thought or research note because it's in your personal email
- Build documentation through natural note-taking
Setup
Build it in a few focused steps.
- 1Connect Gmail and Jira to Notis.
- 2Tell Notis: 'When I send an email to myself (or use a special tag), add it as a comment on the related Jira issue.'
- 3Set the trigger to 'Email Sent' and choose your notification channel.
- 4Test by sending yourself an email about a specific issue and watch it appear as a comment.
Questions about this workflow
How does Notis know which issue to comment on?
You can tag the email with an issue key (e.g., 'PROJ-123'), or Notis infers from the subject or issue you mention.
Can it handle formatted email notes?
Yes, Notis converts email formatting into Jira's rich text format.
Does this create a record I can't delete?
Yes, Jira comments are part of the issue history—this ensures your thinking is preserved.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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