Start Projects Directly From Email
You get an email proposing a new initiative, redesign, or product line. This automation creates a Jira project for it on the spot so you're not manually setting up infrastructure—you just start planning.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Project
Creates a new jira project with required lead, template, and type configuration.
Why this helps
New projects are proposed in email but creating the Jira project is another manual step you delay, so planning doesn't start until much later and momentum is lost.
- New initiatives automatically get Jira projects so planning starts immediately
- Reduce manual project setup friction
- Capture all new work proposals in your official tracking system
Setup
Build it in a few focused steps.
- 1Connect Gmail and Jira to Notis.
- 2Tell Notis: 'When I receive an email proposing a new project or initiative, create a new Jira project with that name and add any mentioned team members.'
- 3Set the trigger to 'New Gmail Message Received' and choose your notification channel.
- 4Test by emailing yourself a project proposal and verify the Jira project is created.
Questions about this workflow
Can Notis set up the project structure?
Yes, you can specify a template (Kanban, Scrum, etc.) and Notis will use it for new projects.
How does it know the project lead?
You can specify a default or tell Notis to infer from the email—e.g., 'Whoever proposed it is the lead.'
What if you don't want a project created for every email?
Refine the rule with keywords—e.g., 'Only if the subject says [NEW PROJECT].'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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