Involve Email Participants in Jira Automatically
An email involves multiple people discussing a project. This automation adds all of them as watchers on the related Jira issue so they stay informed without you having to manually add each person.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Why this helps
People discuss work via email but don't know to watch the Jira issue, so they miss updates and you end up updating them manually or they feel left out because they didn't know the issue existed.
- Email participants automatically become issue watchers so they stay informed
- Reduce manual watcher management
- Keep distributed teams aligned without extra communication overhead
Setup
Build it in a few focused steps.
- 1Connect Gmail and Jira to Notis.
- 2Tell Notis: 'When I receive an email with multiple people CC'd or mentioned, add all of them as watchers on the related Jira issue.'
- 3Set the trigger to 'New Gmail Message Received' and choose your notification channel.
- 4Test by sending yourself a multi-person email and verify all participants are added as watchers.
Questions about this workflow
What if someone isn't in Jira yet?
Notis can invite them or skip them—you decide based on your team.
Can it auto-unwatch if someone is removed from an email thread?
You can set that up, but by default Notis only adds, it doesn't remove.
Does this work for CC'd participants?
Yes, Notis extracts all recipients—To, CC, and BCC—and can add them as watchers.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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