Flag Urgent Messages Automatically for Fast Response
Urgent emails arrive, Notis spots the tone, and flags them in your Sheets—ensure critical messages get immediate attention without manual sorting.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Why this helps
Important emails get buried. Without priority detection, founders respond to volume instead of urgency. ADHD brains struggle with context-switching to find what's actually time-sensitive.
- Ensure urgent issues get immediate attention
- Reduce response time for high-priority customer issues
- Stop missing critical emails buried in volume
- Stay responsive without constant inbox monitoring
Setup
Build it in a few focused steps.
- 1Connect Gmail and Google Sheets.
- 2Set up a tracking sheet with a Status column (values: Normal, Urgent, Critical).
- 3Tell Notis: 'When new emails arrive, analyze the tone and keywords. If they sound urgent (keywords: urgent, broken, down, asap, critical), update the Status to Urgent.'
- 4Set the trigger: new customer emails or emails from VIP customers.
- 5Test with sample urgent emails and verify they're flagged correctly.
Questions about this workflow
What keywords trigger urgent flagging?
Default: urgent, broken, down, crash, ASAP, critical, emergency. You can add custom keywords.
Can it learn over time what urgent means for your business?
Not automatically, but you can refine the keyword list based on false positives.
What if I get false positives?
Review and adjust the keyword list. You can also manually correct flagged emails in the sheet.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Google Sheets. A trigger fires from one place; an action lands in another.
Gmail triggers
Google Sheets actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Gmail and Google Sheets. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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