Build a Meeting Notes Archive Automatically
Meeting notes arrive in email, get logged to your archive sheet instantly—searchable history of decisions, attendees, and next steps without manual filing.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Append Values to Spreadsheet
Tool to append values to a spreadsheet. use when you need to add new data to the end of an existing table in a google sheet.
Why this helps
Meeting notes get buried in email threads or notes apps. Founders can't find context from prior meetings. Without a searchable archive, decisions get forgotten and mistakes repeat.
- Create a searchable archive of all meeting notes
- Find context from past meetings without digging in email
- Track decisions and who was present
- Ensure accountability—action items are documented and visible
Setup
Build it in a few focused steps.
- 1Connect Gmail and Google Sheets.
- 2Set up a meetings sheet with columns: Date, Attendees, Topic, Notes, Action Items, Owner.
- 3Tell Notis: 'When meeting notes arrive via email, add them to my archive with the date, attendee names, and extract any action items to the Action Items column.'
- 4Set the trigger: emails with 'meeting notes' or 'minutes' in the subject, or from specific senders.
- 5Test by sending yourself sample meeting notes.
Questions about this workflow
Can Notis extract attendee names automatically?
It can parse common formats like 'Attendees: Alice, Bob, Carol.' For messy formats, it may need manual cleanup or refinement.
How do I track action items across multiple meetings?
Keep action items in a separate sheet or add a 'Status' column to the meetings sheet to mark tasks complete.
Can it remind me about action items from old meetings?
Set up a separate automation: check overdue action items weekly and email reminders.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Google Sheets. A trigger fires from one place; an action lands in another.
Gmail triggers
Google Sheets actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Gmail and Google Sheets. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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