Auto-Find Related Project Folders When Emails Arrive
Receive an email about a project and Notis instantly searches your Drive for all related files, preventing duplicate work and saving time.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Find folder
Tool to find a folder in google drive by its name and optionally a parent folder. use when you need to locate a specific folder to perform further actions like creating files in it or listing its contents.
Why this helps
Emails reference projects, but you don't always remember if files already exist in Drive. This uncertainty leads to either duplicated work or missed context. Searching manually takes cognitive effort and interrupts flow.
- Automatically discover existing project files when emails arrive
- Prevent duplicate work by surfacing related documents instantly
- Reduce the cognitive burden of remembering where files live
- Work faster by having project context immediately available
- Never wonder 'Is this file already in Drive?'
Setup
Build it in a few focused steps.
- 1Connect Gmail and Google Drive to Notis
- 2Ask Notis: 'When I receive an email, search my Drive for folders or files related to the sender or subject and show me what exists'
- 3Choose 'New Gmail Message Received' as your trigger
- 4Select your Notis channel to receive search results (email or Slack works best)
- 5Get an email and check your Notis notification for Drive suggestions
- 6Refine search criteria if needed—Notis can focus on specific project folders
Questions about this workflow
What if multiple projects match the email?
Notis shows all matches, ranked by relevance. You quickly see everything related.
Does this work for shared folders and drives?
Yes. Notis searches your entire accessible Drive ecosystem.
Can I customize the search criteria?
Absolutely. Specify by sender domain, keywords, or label to narrow results.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Google Drive. A trigger fires from one place; an action lands in another.
Gmail triggers
Google Drive actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Gmail and Google Drive. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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