Send requested agreement copies without losing the follow-up
When you confirm by email that a paper copy is coming, let the confirmed mailing details carry into the next step.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
A promise to mail a signed agreement copy can become a separate reminder that slips through the cracks.
- Connect a sent confirmation to the physical copy it promised.
- Use the approved agreement PDF and verified recipient information.
- Flag missing or unclear document and address details for follow-up.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Docupost once in the Notis portal.
- 2Create an automation and give it a name.
- 3Tell Notis to mail the agreement only when the sent email explicitly confirms the request and the approved PDF and mailing details are confirmed.
- 4Pick Gmail Email Sent as the trigger and choose where run reports go.
- 5Test with one real confirmation email and verify the PDF and recipient before sending.
Questions about this workflow
Can it retrieve the signed agreement from an attachment?
Use a PDF URL that is available in the context or provide it in your instructions. Do not assume the workflow can access a file that is not supplied.
Does it mail merely because an email mentions an agreement?
No. Set the instruction to require explicit confirmation that a paper copy should be mailed, along with complete recipient and document details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Docupost. A trigger fires from one place; an action lands in another.
Gmail triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Connect any two apps with Notis in the middle.
Gmail and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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