Keep renewal paperwork moving after you confirm it by email
A sent confirmation can trigger the paperwork mailing when the document and address are ready.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
Renewal paperwork often needs one more physical step after the email conversation is already complete.
- Start the mailing from an explicit sent confirmation.
- Use an approved renewal PDF and confirmed mailing details.
- Leave incomplete cases in run reports for follow-up.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Docupost once in the Notis portal.
- 2Create an automation and give it a name.
- 3Tell Notis to mail renewal paperwork only when the sent email explicitly authorizes mailing and the approved PDF, sender, and recipient details are confirmed.
- 4Pick Gmail Email Sent as the trigger and choose where run reports go.
- 5Test with one real renewal confirmation and confirm all mailing details before sending.
Questions about this workflow
Can it decide which renewal document to send?
Provide the approved PDF URL or clear instructions that identify it in the available context. If the document is ambiguous or missing, the automation should report the issue.
What if the renewal recipient differs from the email recipient?
Require the correct physical mailing recipient and address to be explicitly confirmed before sending.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Docupost. A trigger fires from one place; an action lands in another.
Gmail triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Connect any two apps with Notis in the middle.
Gmail and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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