Handle physical response letters from your inbox
Turn a message that needs a formal mailed response into a clear next step with the approved letter ready to go.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
A request for a formal mailed response can be overlooked while handling the rest of the inbox.
- Apply your stated criteria to incoming messages that need a mailed response.
- Send only an approved PDF to a confirmed recipient.
- Report requests that need review or lack mailing details.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Docupost once in the Notis portal.
- 2Create an automation and give it a name.
- 3Tell Notis which incoming messages qualify and to send only an approved response PDF after recipient, sender, and address are confirmed.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real request and confirm the response document and mailing details before sending.
Questions about this workflow
Will it draft a legal or formal response?
The action sends a supplied PDF. Provide an approved document and clear rules; do not assume the workflow can generate a document or determine a response without your instructions.
What happens when a message needs judgment?
Tell Notis to report it for review and not send a letter until the response and mailing details are confirmed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Docupost. A trigger fires from one place; an action lands in another.
Gmail triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Connect any two apps with Notis in the middle.
Gmail and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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