Keep Docsbot bot details current from sent updates
When you send an approved change by email, have Notis apply the stated update to the right Docsbot bot.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Update Bot
Tool to update specific fields for a bot (e.g., name, description, settings). use after confirming valid team and bot ids.
Why this helps
Bot descriptions and settings can lag behind decisions shared in email, leaving teams to remember and repeat changes manually.
- Turn a specific sent update into a follow-through action.
- Reduce the chance that agreed bot details remain outdated.
- Keep the change tied to an email you can revisit.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Docsbot ai once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for the bot update.
- 3In one instruction, tell Notis which sent messages qualify, provide the valid team and bot ids, and specify exactly which bot fields to update from the message.
- 4Pick Email Sent as the trigger and choose where run reports should go.
- 5Test with one real sent update and confirm the intended bot fields changed.
Questions about this workflow
Can this workflow discover the bot id automatically?
The Update Bot action requires valid team and bot ids. Include those identifiers in the instruction or otherwise available context.
Will every sent email update a bot?
The instruction should identify the messages and changes that qualify. The trigger itself reports sent Gmail messages and does not provide configurable filters.
Can it change any Docsbot setting?
It can update fields supported by Docsbot's Update Bot action. Specify the desired changes and do not assume unsupported fields.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Docsbot ai. A trigger fires from one place; an action lands in another.
Gmail triggers
Docsbot ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Bot
Tool to create a new bot within a team. use when you have a valid team id and want to provision a new bot.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Bot
Tool to delete a specific bot by its id. use after confirming the bot id is correct to permanently remove a bot from the system.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Bot Details
Tool to fetch details of a specific bot by id within a team. use after confirming valid team and bot ids.
Get Team Details
Tool to fetch details of a specific team by its id. use when you need full team info including members and settings after confirming the team id.
List Team Bots
Tool to list all bots for a given team. use after confirming the team id to retrieve all associated bots for that team.
List Questions
Tool to list all questions asked of a specific bot. use after confirming the bot's identifier. example: "list questions for bot abc123 with status 'unanswered'."
List Bot Sources
Tool to list all sources for a specific bot. use when you need to retrieve paginated source lists after confirming the bot's identifier.
Connect any two apps with Notis in the middle.
Gmail and Docsbot ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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