Create Detrack collections from emailed pickup requests
Pickup requests arrive in email. Let Notis turn a clear request into a Detrack collection, with missing details called out for review.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Why this helps
Manually copying pickup requests from email into Detrack creates extra context switching and makes requests easier to miss.
- Reduce manual re-entry of collection requests.
- Keep pickup details from getting buried in the inbox.
- Have Notis flag details that need clarification before adding a collection.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Detrack once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, tell Notis to identify collection requests, use the details provided, and ask for clarification when required details are missing.
- 4Pick New Gmail Message Received as the trigger and choose where run reports should go.
- 5Test with one real collection request email and review the result.
Questions about this workflow
Will it add a collection when an email is missing details?
Tell Notis in the instruction to flag missing required details and seek clarification instead of creating an incomplete collection.
Does this work for emails that arrive after setup?
Yes. The trigger is a new Gmail message received after the automation is set up.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Detrack. A trigger fires from one place; an action lands in another.
Gmail triggers
Detrack actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete All Collections
Tool to delete all collections in the account. use when you need to purge every collection for a specific date after confirmation.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete All Deliveries
Tool to delete all deliveries for a specific date. use when you need to purge deliveries in bulk before scheduling new ones.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Delivery
Tool to delete one or more deliveries by date and d.o. number. use after confirming delivery entries to avoid accidental data loss (max 100 items per call).
Edit Delivery
Tool to edit specific deliveries by date and d.o. number. use after confirming delivery identifiers to update their details (max 100 per call).
List Jobs
Tool to list all jobs with optional filters and pagination. use when you need to retrieve jobs by date, status, country, or other criteria.
Search
Tool to search for deliveries, collections, or vehicles. use after defining search criteria to retrieve matching jobs.
View All Collections
Tool to view all collection jobs in detrack. use when you need to retrieve every collection job currently stored.
Connect any two apps with Notis in the middle.
Gmail and Detrack, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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