Check the DeskTime roster from a team email
When a team conversation makes a roster check the next step, retrieve employee roles and statuses from DeskTime.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Why this helps
Following up on team access can mean leaving the email thread to locate the right company roster.
- Retrieve employee roles and statuses after a clear roster-related email.
- Keep a team membership follow-up connected to its email context.
- Avoid unnecessary roster lookups for ordinary sent messages.
Setup
Build it in a few focused steps.
- 1Connect Gmail and DeskTime once in the Notis portal.
- 2Create an automation named Check DeskTime roster from email.
- 3Tell Notis to retrieve the employee roster only when a sent message clearly indicates a team membership or access check is needed.
- 4Pick Email Sent as the trigger and choose where run reports should go.
- 5Test with one real team access follow-up email.
Questions about this workflow
What does the roster lookup include?
The DeskTime action lists company employees, including their roles and statuses.
Does sending any team email trigger a roster lookup?
Tell Notis to run the lookup only when the message clearly indicates a roster or membership check is needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Desktime. A trigger fires from one place; an action lands in another.
Gmail triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Gmail and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Desktime.