Create DeskTime projects from Gmail requests
When an email clearly kicks off a new project, let Notis turn it into a DeskTime project and capture the first task.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Why this helps
Project setup gets delayed when a request arrives in email and you have to switch tools to create a tracking space.
- Capture project requests while they are still in view.
- Create a project with an initial task when the email provides one.
- Skip ambiguous emails instead of creating projects from routine messages.
Setup
Build it in a few focused steps.
- 1Connect Gmail and DeskTime once in the Notis portal.
- 2Create an automation named Gmail project setup.
- 3Tell Notis to create a DeskTime project from a clear new project request and include an initial task only when the email specifies one.
- 4Pick New Gmail Message Received as the trigger and choose where run reports should go.
- 5Test with one real project request email.
Questions about this workflow
Will every incoming email create a project?
No. In your instruction, tell Notis to act only when the message clearly requests a new project. Routine or ambiguous emails should be skipped.
Can the email provide the first task?
Yes. The DeskTime action supports an optional initial task. Ask Notis to include one only when the email clearly states it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Desktime. A trigger fires from one place; an action lands in another.
Gmail triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
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Email Sent
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Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
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Get Employee Projects and Apps
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Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Gmail and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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