Stop DeskTime tracking from a completion email
Close the loop on work you have just finished by using a clear completion email to stop its DeskTime timer.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Stop Project Task
Tool to stop tracking time for a specified project and optional task. use when you have finished work and need to record end time.
Why this helps
After sending a completion note, it is easy to forget to stop the timer for the work you just wrapped up.
- Use a sent completion note as a cue to stop tracking.
- Reduce forgotten timers after finishing client or project work.
- Skip messages that do not clearly identify finished work.
Setup
Build it in a few focused steps.
- 1Connect Gmail and DeskTime once in the Notis portal.
- 2Create an automation named Stop DeskTime after completion email.
- 3Tell Notis to stop the relevant DeskTime project task only when a sent email clearly confirms the work is finished and identifies the project or task; otherwise ask for clarification.
- 4Pick Email Sent as the trigger and choose where run reports should go.
- 5Test with one real completion email and check the run report.
Questions about this workflow
Will any sent email stop a timer?
No. Instruct Notis to act only on a clear completion email that identifies the relevant project or task.
What if the message does not identify the task?
Ask Notis to request clarification rather than stop an uncertain project task.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Desktime. A trigger fires from one place; an action lands in another.
Gmail triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Gmail and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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