Get a field submission brief from an incoming email
See relevant field submissions alongside the request, without searching Datascope by hand.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get All Answers With Metadata
Tool to retrieve all answers with metadata from the DataScope platform. Returns up to 600 form answers with form metadata, user information, timestamps, and GPS coordinates. Use when you need to fetch submission data with filtering options by form, user, date range, or location.
Why this helps
Field status requests arrive in email, then you have to switch apps and hunt for the right submissions.
- Find likely relevant submissions when an email asks for field status.
- Review timestamps, user information, form details, and available GPS coordinates together.
- Reduce app switching during field operations follow-up.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Datascope once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Describe that incoming field status requests should be matched to relevant Datascope answers with metadata.
- 4Pick the New Gmail Message Received trigger and choose where run reports go.
- 5Test with one real field status email.
Questions about this workflow
Does this workflow submit new form answers?
No. It retrieves existing Datascope answers and metadata for review.
Can it find answers based on an email?
Notis can use the request details to guide retrieval, but the available answer lookup filters are limited to form, user, date range, and location.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Datascope. A trigger fires from one place; an action lands in another.
Gmail triggers
Datascope actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Location
Tool to create a new location in DataScope with geographic coordinates. Use when you need to register a physical location with name and code identifiers.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get All Answers V2
Tool to retrieve last answers from Datascope forms (limit 200 per request). Use when you need to fetch form submissions with optional filtering by form, user, date range, or location. Supports pagination via offset parameter for retrieving additional batches.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get All Answers With Metadata
Tool to retrieve all answers with metadata from the DataScope platform. Returns up to 600 form answers with form metadata, user information, timestamps, and GPS coordinates. Use when you need to fetch submission data with filtering options by form, user, date range, or location.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get all list elements
Tool to retrieve all items from a specific metadata list in Datascope. Use when you need to fetch all elements belonging to a particular list type (products, locations, customers, etc.).
Get All Locations
Tool to retrieve all locations configured in the DataScope system. Use when you need to access location data including addresses, coordinates, and company associations.
Get Last Tickets
Tool to retrieve the last 5 tickets (findings) from the DataScope system. Use when you need to view recent tickets or findings.
Get List Element
Tool to retrieve a specific element from a metadata list by type and ID. Use when you need to fetch detailed information about a specific list element such as locations, products, or other metadata objects.
Get Ticket Types
Tool to retrieve available ticket types (findings types) from the DataScope system. Use when you need to access the list of ticket type configurations.
Connect any two apps with Notis in the middle.
Gmail and Datascope, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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