Update Unity Catalog grants from sent email instructions
Capture a clear access change while it is fresh, then let Notis update the Unity Catalog grants in Databricks.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Update Catalog Grants
Tool to update permissions for Unity Catalog securables by adding or removing privileges for principals. Use when you need to grant or revoke permissions on catalogs, schemas, tables, or other Unity Catalog objects. Only metastore admins, object owners, users with MANAGE privilege, or parent catalog/schema owners can update permissions.
Why this helps
A decision sent in email can still require a separate, easy-to-forget permissions update in Databricks.
- Carry a clear access decision into the relevant Unity Catalog update
- Reduce manual follow-up after sending an access instruction
- Keep a run report for the permission change
Setup
Build it in a few focused steps.
- 1Connect Gmail and Databricks once in the Notis portal.
- 2Create an automation by telling Notis to update Unity Catalog grants only when a sent message specifies the securable, principal, and privileges to add or remove.
- 3Pick Email Sent as the trigger.
- 4Choose where run reports should go, then test with one real sent instruction.
Questions about this workflow
Can it infer the privilege change if the email is vague?
The instruction should require the message to clearly identify the securable, principal, and privileges. Ambiguous messages should be reported for follow-up.
Does this replace all existing permissions?
No. The selected action updates grants by adding or removing specified privileges. It is different from replacing an app's full permission set.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Databricks. A trigger fires from one place; an action lands in another.
Gmail triggers
Databricks actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
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Connect any two apps with Notis in the middle.
Gmail and Databricks, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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