Handle Databricks app permission requests from Gmail
Move app access requests out of the inbox queue with a clear instruction for incremental permission updates.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Update Databricks App Permissions
Tool to incrementally update permissions for a Databricks app. Use when you need to modify specific permissions without replacing the entire permission set. This PATCH operation updates only the specified permissions, preserving existing permissions not included in the request. For replacing all permissions, use SetPermissions instead.
Why this helps
App access requests arrive by email, then wait for someone to find the right Databricks app and make a narrow permissions change.
- Apply clearly specified permission changes to the named app
- Preserve permissions that the request did not mention
- Get a report of the attempted update
Setup
Build it in a few focused steps.
- 1Connect Gmail and Databricks once in the Notis portal.
- 2Create an automation by telling Notis to incrementally update a Databricks app's permissions only when an incoming request clearly names the app, principal, and permission change.
- 3Pick New Gmail Message Received as the trigger.
- 4Choose where run reports should go, then test with one real permission request.
Questions about this workflow
Does this replace the full app permission list?
No. This action incrementally updates specified permissions and preserves permissions not included in the request.
Can an email automatically grant access without a clear request?
Set the instruction to require a clear request with the app, principal, and permission level identified. Route unclear messages for follow-up.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Databricks. A trigger fires from one place; an action lands in another.
Gmail triggers
Databricks actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Member to Security Group
Tool to add a user or group as a member to a Databricks security group. Use when you need to grant group membership for access control.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Custom LLM Agent
Tool to delete a Custom LLM agent created through Agent Bricks. Use when you need to remove a custom LLM and all associated data. This operation is irreversible and deletes all data including temporary transformations, model checkpoints, and internal metadata.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Databricks App
Tool to create a new Databricks app with specified configuration. Use when you need to create apps hosted on Databricks serverless platform to deploy secure data and AI applications. The app name must be unique within the workspace, contain only lowercase alphanumeric characters and hyphens, and cannot be changed after creation.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Databricks App
Tool to delete a Databricks app from the workspace. Use when you need to remove an app and its associated service principal. When an app is deleted, Databricks automatically deletes the provisioned service principal.
Deploy Databricks App
Tool to create a deployment for a Databricks app. Use when you need to deploy an app with source code from a workspace path. The deployment process provisions compute resources and uploads the source code. Deployments can be in states: IN_PROGRESS, SUCCEEDED, FAILED, or CANCELLED.
Get Databricks App Details
Tool to retrieve details about a specific Databricks app by name. Use when you need to get comprehensive information about an app including configuration, deployment status, compute resources, and metadata.
Get Databricks App Permission Levels
Tool to retrieve available permission levels for a Databricks app. Use when you need to understand what permission levels can be assigned to users or groups for a specific app. Returns permission levels like CAN_USE and CAN_MANAGE with their descriptions.
Get Databricks App Permissions
Tool to retrieve permissions for a Databricks app. Use when you need to check who has access to an app and their permission levels. Returns the access control list including inherited permissions from parent or root objects.
Connect any two apps with Notis in the middle.
Gmail and Databricks, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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