Grant Databricks group access from Gmail approvals
Stop carrying access requests from your inbox into Databricks by hand. Notis can act on a clear approval and report what it did.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add Member to Security Group
Tool to add a user or group as a member to a Databricks security group. Use when you need to grant group membership for access control.
Why this helps
Access requests and approvals get buried in email, leaving founders to remember a manual group update later.
- Handle clearly approved group access requests without switching apps
- Use the message context to identify the requested user and group
- Send a run report so you can review the outcome
Setup
Build it in a few focused steps.
- 1Connect Gmail and Databricks once in the Notis portal.
- 2Create an automation by telling Notis to add a user to a Databricks security group only when a new email clearly approves that access request; ask for clarification when the user or group is ambiguous.
- 3Pick New Gmail Message Received as the trigger.
- 4Choose where run reports should go, then test with one real approval email.
Questions about this workflow
Will it add someone when an email only asks for access?
The instruction should require clear approval. A request without approval should not trigger a membership change.
What if the email does not identify the user or group clearly?
Tell Notis in the instruction to ask for clarification or report that it cannot safely identify the required details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Databricks. A trigger fires from one place; an action lands in another.
Gmail triggers
Databricks actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Member to Security Group
Tool to add a user or group as a member to a Databricks security group. Use when you need to grant group membership for access control.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Custom LLM Agent
Tool to delete a Custom LLM agent created through Agent Bricks. Use when you need to remove a custom LLM and all associated data. This operation is irreversible and deletes all data including temporary transformations, model checkpoints, and internal metadata.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Databricks App
Tool to create a new Databricks app with specified configuration. Use when you need to create apps hosted on Databricks serverless platform to deploy secure data and AI applications. The app name must be unique within the workspace, contain only lowercase alphanumeric characters and hyphens, and cannot be changed after creation.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Databricks App
Tool to delete a Databricks app from the workspace. Use when you need to remove an app and its associated service principal. When an app is deleted, Databricks automatically deletes the provisioned service principal.
Deploy Databricks App
Tool to create a deployment for a Databricks app. Use when you need to deploy an app with source code from a workspace path. The deployment process provisions compute resources and uploads the source code. Deployments can be in states: IN_PROGRESS, SUCCEEDED, FAILED, or CANCELLED.
Get Databricks App Details
Tool to retrieve details about a specific Databricks app by name. Use when you need to get comprehensive information about an app including configuration, deployment status, compute resources, and metadata.
Get Databricks App Permission Levels
Tool to retrieve available permission levels for a Databricks app. Use when you need to understand what permission levels can be assigned to users or groups for a specific app. Returns permission levels like CAN_USE and CAN_MANAGE with their descriptions.
Get Databricks App Permissions
Tool to retrieve permissions for a Databricks app. Use when you need to check who has access to an app and their permission levels. Returns the access control list including inherited permissions from parent or root objects.
Connect any two apps with Notis in the middle.
Gmail and Databricks, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Databricks.