Make email handoffs visible in Dart
Give assignments you send by email a home in your task system.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create Task
Tool to create a new task in DART with title and optional metadata. Use when you need to add a task to a workspace.
Why this helps
Work handed off in a message can be hard to track after the email thread moves out of view.
- Make delegated work easier to follow up
- Capture the request and context in Dart
- Reduce duplicate effort and missed handoffs
Setup
Build it in a few focused steps.
- 1Connect Gmail and Dart once in the Notis portal.
- 2Create an automation in the portal or tell Notis in plain language.
- 3Ask Notis to create a Dart task when a sent email contains a clear assignment or handoff, summarizing the requested work and recipient context.
- 4Choose the Email Sent trigger.
- 5Choose where run reports go, then test with one real sent handoff.
Questions about this workflow
Can Notis assign the task to the email recipient?
The supplied event description does not guarantee that recipient identities match Dart workspace members. Ask Notis to include the handoff context and review the task details.
Will every email with a recipient create a task?
No. Specify that the message must contain a clear assignment or handoff.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Dart. A trigger fires from one place; an action lands in another.
Gmail triggers
Dart actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Task Time Tracking
Tool to add a time tracking entry to a DART task. Use when you need to record time spent on a specific task. The finishedAt timestamp must be after startedAt.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Doc
Tool to create a new doc in Dart. Use when you need to record a new document that the user intends to write down. By default, the created doc will be in the Docs folder unless a specific folder is specified.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Task
Tool to create a new task in DART with title and optional metadata. Use when you need to add a task to a workspace.
Delete Doc
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Delete Task
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Get User Space Configuration
Tool to retrieve workspace configuration including dartboards, folders, types, statuses, and more. Use when you need to understand available options in the workspace.
Get Doc
Tool to retrieve an existing doc with metadata and content. Use when you need to access a specific document's details including title, folder, and text content.
Connect any two apps with Notis in the middle.
Gmail and Dart, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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