Review collection status when you send a research update
When you email someone about a product research task, Notis can pull the linked collection details into the run report.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Get Collection
Tool to retrieve details for a single collection by ID. Use when you need collection metadata and counts for a given collection ID.
Why this helps
Sending an update can feel like closing the loop, even when collection status or request counts still need a check.
- Bring collection metadata and counts into the follow-up.
- Make status checks part of an existing email habit.
- Keep research progress easier to review.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Countdown API once in the Notis portal.
- 2Create the automation in Automations, New Automation, or tell Notis what you want from any channel.
- 3Describe the outcome in one instruction: retrieve the Countdown collection details for the collection named in the sent update.
- 4Pick Email Sent as the trigger.
- 5Choose where run reports go, then test with one real sent update.
Questions about this workflow
What does the collection lookup return?
The Get Collection action retrieves details for a single collection by ID, including its metadata and counts.
Does Notis infer a collection ID from any email?
The prompt should identify the intended collection using details available in the message or additional context you supply. If the message does not identify it, provide the missing collection ID in your instructions or context.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Countdown api. A trigger fires from one place; an action lands in another.
Gmail triggers
Countdown api actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Clear Collection Requests
Tool to clear all requests from a specified collection. Use when you need to remove all queued requests for an idle collection.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create a new collection
Tool to create a new collection. Use when you need to batch and orchestrate multiple requests on a schedule.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Collection
Tool to retrieve details for a single collection by ID. Use when you need collection metadata and counts for a given collection ID.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
List Collections
Tool to list all collections for the authenticated account. Use when you need to retrieve paginated collections with filtering, sorting, and timing constraints.
Start Collection
Tool to start processing a collection's queued requests. Use after creating or pausing a collection to initiate its queued requests.
Update an existing collection
Tool to update an existing collection. Use when you need to modify collection settings before scheduling runs.
eBay Autocomplete
Tool to fetch eBay autocomplete suggestions. Use when needing search-term-based suggestions from Countdown API.
Create Destination
Tool to create a destination. Use when you need to set up a new destination for results or notifications.
Connect any two apps with Notis in the middle.
Gmail and Countdown api, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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