Keep sent learner updates connected to current progress
When an update goes out, gather the related tracking data for a compact follow-up note and a clearer next step.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
Why this helps
After sending an update, it is easy to lose track of whether learner progress has changed or needs another check-in.
- Keep sent updates connected to retrieved progress information.
- Create a compact record for later review.
- Highlight when the message lacks enough detail to identify relevant tracking.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Coassemble once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe that Notis should review sent learner updates, retrieve relevant tracking data, and prepare a follow-up note.
- 4Pick Email Sent as the trigger and choose where run reports go.
- 5Test with one real sent update and review the result.
Questions about this workflow
Will this workflow send a follow-up email?
No. It retrieves tracking data and prepares a note; sending is not among the listed Coassemble actions.
Can it compare progress over time?
It can compare data available in its results or context. A historical baseline must be available or supplied.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Coassemble. A trigger fires from one place; an action lands in another.
Gmail triggers
Coassemble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Clients
Tool to retrieve a paginated list of clients. use when you need to browse or process organisation records sequentially.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Courses
Tool to retrieve all courses with optional filters and pagination. use when you need to list courses after setting identifier and client identifier, and control page size and number.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Connect any two apps with Notis in the middle.
Gmail and Coassemble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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