Check learner records without a manual directory search
Use a learner-related email to retrieve relevant Coassemble user records and bring the identifying context into one brief.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Why this helps
Finding the right learner across email and a training platform can add extra steps and increase the chance of a mix-up.
- Bring relevant user records into the email follow-up workflow.
- Make ambiguous identity matches easier to spot.
- Reduce manual directory browsing.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Coassemble once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe that Notis should identify learner-related messages, retrieve relevant Coassemble users, and prepare an identity check brief.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real learner email and review the result.
Questions about this workflow
Does the workflow enroll the learner?
No. The listed action retrieves users; it does not enroll or change records.
What if names are not unique?
Have Notis show the ambiguity and request the additional identifying detail needed to distinguish records.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Coassemble. A trigger fires from one place; an action lands in another.
Gmail triggers
Coassemble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Clients
Tool to retrieve a paginated list of clients. use when you need to browse or process organisation records sequentially.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Courses
Tool to retrieve all courses with optional filters and pagination. use when you need to list courses after setting identifier and client identifier, and control page size and number.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Connect any two apps with Notis in the middle.
Gmail and Coassemble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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