Answer learner progress questions with a quick lookup
Find the relevant Coassemble tracking data when a progress question lands in Gmail, then get a concise brief ready for follow-up.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
Why this helps
Progress questions can pull you into course dashboards and leave you piecing together learner status by hand.
- Reduce dashboard switching when someone asks about progress.
- Summarize returned tracking data for a faster reply.
- Surface missing course or learner details before follow-up.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Coassemble once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe that Notis should identify progress questions, retrieve relevant Coassemble tracking data, and prepare a short reply brief.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real progress question and review the result.
Questions about this workflow
Does this workflow update a learner's record?
No. The available Coassemble action retrieves tracking data; Notis can summarize the returned information.
What if the email does not identify a course or learner?
Tell Notis to flag the missing details in its brief instead of guessing.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Coassemble. A trigger fires from one place; an action lands in another.
Gmail triggers
Coassemble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Clients
Tool to retrieve a paginated list of clients. use when you need to browse or process organisation records sequentially.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Courses
Tool to retrieve all courses with optional filters and pagination. use when you need to list courses after setting identifier and client identifier, and control page size and number.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Connect any two apps with Notis in the middle.
Gmail and Coassemble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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