Handle meeting attendee requests from Gmail
When an email clearly identifies the meeting and the person to invite, have Notis invite the attendee and report the result.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Invite Meeting Attendee
Tool to invite a new attendee to a specified meeting. Use when you need to add attendees before the meeting begins.
Why this helps
Requests to add someone to a meeting can get buried among replies and other coordination messages.
- Keep attendee requests moving
- Reduce back and forth between email and meeting tools
- Avoid invitations when the meeting or person is unclear
Setup
Build it in a few focused steps.
- 1Connect Gmail and ChMeetings once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for attendee requests.
- 3Tell Notis to invite a person only when an incoming email identifies a specific existing meeting and provides the attendee information required by ChMeetings; report missing details instead of guessing.
- 4Choose the New Gmail Message Received trigger and select where run reports should go.
- 5Test with one real attendee request and confirm the intended meeting and invitee.
Questions about this workflow
Can it create the meeting if the email only asks to add an attendee?
No. This workflow invites an attendee to a specified meeting. The meeting must already exist and be identifiable.
What if the email only includes a name?
The prompt should require the attendee details accepted by the ChMeetings action and report when those details are not present.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Chmeetings. A trigger fires from one place; an action lands in another.
Gmail triggers
Chmeetings actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Invite Meeting Attendee
Tool to invite a new attendee to a specified meeting. Use when you need to add attendees before the meeting begins.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Attendee Details
Tool to retrieve details for a specific attendee. Use when you have an attendee_id and need the attendee's full profile.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
ChMeetings: Create Meeting
Tool to create a new meeting in ChMeetings. Use when you have all meeting details and need to schedule it via the ChMeetings API.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
ChMeetings: Create Organization
Tool to create a new organization.
ChMeetings: Create Reminder
Tool to create/schedule a reminder for a meeting in ChMeetings.
Delete Meeting Attendee
Tool to remove an attendee from a meeting. Use after confirming attendee details.
List Meeting Attendees
Tool to list attendees of a meeting. Use when you need to retrieve attendees for a specific meeting.
ChMeetings: Delete Meeting
Tool to delete an existing meeting. Use when you have confirmed the meeting ID to permanently remove the meeting.
Connect any two apps with Notis in the middle.
Gmail and Chmeetings, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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