Keep contact context current after outreach
Capture a clear change in a contact relationship after sending a meaningful email, without adding another manual CRM task.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Update Person
Tool to update an existing person by id. use after retrieving the person's current details when you need to modify one or more fields.
Why this helps
After sending an important message, useful context about a contact can be forgotten before the CRM is updated.
- Keep person records current after outreach
- Reduce end-of-day CRM cleanup
- Use explicit criteria to avoid speculative updates
Setup
Build it in a few focused steps.
- 1Connect Gmail and CentralstationCRM once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis what clear person detail to update based on sent email metadata, and to skip or report cases without enough information.
- 4Choose the Email Sent trigger, select where run reports go, and test with a sent email to a contact with an existing CRM record.
Questions about this workflow
Can the trigger detect that a prospect agreed to a meeting?
The described Email Sent event provides sender, recipients, subject, timestamp, and thread ID. It does not specify email body or reply content, so do not rely on it to detect an agreement.
What if the recipient does not match a person?
Ask Notis to report the unmatched recipient so you can decide whether to create a person record.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Centralstationcrm. A trigger fires from one place; an action lands in another.
Gmail triggers
Centralstationcrm actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Check Connection
Tool to verify the connection status of the centralstationcrm api key. use when validating credentials before making other api calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Count People
Tool to retrieve the total number of people in the account. use when you need the current total number of contacts in your centralstationcrm account. example: "how many contacts exist in my account?"
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Company
Tool to create a new company record. use when you need to add an organization to your crm before linking it to contacts or deals.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Deal
Tool to create a new deal record. use when needing to log a sales opportunity after grouping contacts or companies.
Create Person
Tool to create a new person record. use when you need to add a person to your crm before linking them to other records.
Create Person Address
Tool to create a new address for a specific person. use when you need to add or update postal details after confirming person id.
Create Person Assistant
Tool to create a new assistant (assi) entry for a specific person. use after confirming the person id when you need to manage assistant contacts.
Create Person Avatar
Tool to create a new avatar for a specific person. use when you need to attach a base64-encoded image file after confirming the person's id.
Connect any two apps with Notis in the middle.
Gmail and Centralstationcrm, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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