Turn emailed recording links into transcription orders
A recording link arrives by email. Notis can send it to Castingwords for transcription and let you know when the order is placed.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
Finding a recording link later and manually starting its transcription adds another follow-up to an already crowded inbox.
- Start transcription without copying links between apps.
- Keep a clear run report for each request.
- Reduce the chance an emailed recording goes unprocessed.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Castingwords once in the Notis portal.
- 2Create an automation in Notis and give it a name.
- 3In one instruction, ask Notis to find accessible audio or video URLs in new emails and order transcripts for them.
- 4Choose the New Gmail Message Received trigger and where run reports should go.
- 5Test with one real email containing a media URL.
Questions about this workflow
Does this work with audio attached to an email?
The listed Castingwords order action accepts a media URL. It can use a link that is accessible to Castingwords; the event details do not establish that email attachments are uploaded automatically.
Can I control which emails start orders?
Notis runs from the selected Gmail event and follows your plain-language instruction. The setup does not provide a filter builder, so describe the intended media-link cases clearly.
What happens if the link is inaccessible?
The order may not be possible unless Castingwords can access the media URL. Review the run report and provide an accessible link if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Castingwords. A trigger fires from one place; an action lands in another.
Gmail triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Gmail and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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