Know your transcription balance when a request arrives
A new recording request should not stall while you wonder whether the account has funds. Notis can fetch the current Castingwords prepay balance for review.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Why this helps
Checking account funds in a separate app creates friction just as you are trying to respond to a new request.
- See the current balance alongside the request context.
- Avoid switching apps just to check account funds.
- Keep the decision to proceed visible in the run report.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Castingwords once in the Notis portal.
- 2Create an automation in Notis and give it a name.
- 3In one instruction, ask Notis to check the prepay balance when an incoming email indicates a transcription need.
- 4Choose the New Gmail Message Received trigger and where run reports should go.
- 5Test with one real email about a transcription request.
Questions about this workflow
Does this automation add funds or place an order?
No. The listed action only retrieves the current prepay balance.
Can it decide whether the balance is enough for my recording?
The action returns the balance but does not price a specific order. You can review the available services and the request before deciding.
Will it run on every incoming email?
The selected Gmail event is a new message received. Describe in your instruction which messages represent transcription needs, then check reports to confirm expected behavior.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Castingwords. A trigger fires from one place; an action lands in another.
Gmail triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Gmail and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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