Check recent CRM activity before handling new email
Get recent Capsule CRM activity alongside a new Gmail message to pick up the thread with less searching.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
List Entries By Date
Tool to list notes, emails, and completed party tasks in descending order by entry date. use when you need the most recent entries first after authenticating.
Why this helps
A new email arrives, and you need to reconstruct recent conversations and completed tasks before deciding what matters.
- See recent CRM entries in response to new mail.
- Reconstruct recent context with less manual searching.
- Make it easier to pick up ongoing conversations.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Capsule CRM once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to identify the relevant contact from a new message and retrieve recent Capsule CRM entries by date for context, noting when the contact is unclear.
- 4Pick the New Gmail Message Received trigger and choose where run reports should go.
- 5Test with one real message from a contact with recent CRM activity.
Questions about this workflow
Can it retrieve only entries for the sender?
The List Entries By Date action lists recent notes, emails, and completed party tasks. Tell Notis how to relate returned entries to the sender and review the test output.
Does this retrieve a full conversation history?
It retrieves entries by date in descending order. It should be described as recent activity, not a complete history.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Capsule crm. A trigger fires from one place; an action lands in another.
Gmail triggers
Capsule crm actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Capsule CRM Party
Tool to create a party in capsule crm. use when you have collected a person's or organisation's details and need to add a new record.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Party
Tool to fully delete a specific party (person or organisation) from capsule crm. use when you need to completely remove a party after confirming no active references remain.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
List Deleted Opportunities
Tool to list opportunities deleted or restricted since a given date. use when you need to identify recently deleted or restricted opportunities.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
List deleted parties
Tool to retrieve parties deleted since a given date. use when you need to sync deletions.
List Entries By Date
Tool to list notes, emails, and completed party tasks in descending order by entry date. use when you need the most recent entries first after authenticating.
List Organisation Employees
Tool to list employees linked to a specific organisation (party). use when you need to retrieve all employees under a given organisation.
List Parties
Tool to list all parties (contacts) on the account. use when you need to fetch contacts with optional filters or embed additional related data.
List Projects
Tool to list projects (cases) from capsule crm. use when you need a paginated or filtered view of projects.
Connect any two apps with Notis in the middle.
Gmail and Capsule crm, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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