Log Confirmed No-Shows From Sent Follow-Ups
After you confirm an absence in a follow-up, Notis can record the no-show against the relevant Calendly invitee.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create an invitee no-show
Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.
Why this helps
Attendance records often fall behind when documenting them requires reopening the event after sending follow-up.
- Record a confirmed absence while completing the follow-up.
- Keep the no-show status with the invitee record.
- Avoid a separate manual attendance update.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Calendly once in the Notis portal.
- 2Create an automation in Automations, New Automation, and provide its name and prompt.
- 3In one instruction, ask Notis to record a no-show only after a sent message confirms the absence and the invitee is identifiable.
- 4Choose the Email Sent trigger and a report channel.
- 5Test with one real attendance follow-up and review the report.
Questions about this workflow
Can it record any mention of a missed meeting?
Define a clear confirmation standard in your prompt. The workflow should act only when the message supports a no-show decision.
What identifier is required?
Calendly requires the invitee's existing and valid URI to create the no-show record.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Calendly. A trigger fires from one place; an action lands in another.
Gmail triggers
Calendly actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel event
Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create an invitee no-show
Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create One-Off Event Type
Creates a temporary calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host uris, a future date/range for `date setting`, and a positive `duration`.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create scheduling link
Create a single-use scheduling link. creates a scheduling link that can be used to book an event. the link allows invitees to schedule up to the specified maximum number of events. once the limit is reached, the link becomes inactive.
Create share
Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
Create single use scheduling link
Creates a one-time, single-use scheduling link for an active calendly event type, expiring after one booking.
Create webhook subscription
Creates a calendly webhook subscription to notify a specified `url` (which must be a publicly accessible https endpoint) for selected `events` within a given `organization` and `scope`.
Delete invitee data
Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires enterprise subscription; deletion may take up to one week).
Connect any two apps with Notis in the middle.
Gmail and Calendly, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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