Handle Calendly Cancellation Requests From Gmail
When someone asks to cancel, Notis can cancel the matching active Calendly event and surface the result for your review.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Cancel event
Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
Why this helps
Cancellation requests can be missed when they arrive in the middle of a busy inbox.
- Reduce the chance of overlooking an event cancellation request.
- Keep the cancellation tied to the active Calendly event identified in the request.
- See the outcome in your selected report channel.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Calendly once in the Notis portal.
- 2Create an automation in Automations, New Automation, and provide a name and prompt.
- 3In one instruction, ask Notis to cancel the clearly identified active Calendly event and include a reason when the request provides one.
- 4Choose the New Gmail Message Received trigger and select a report channel.
- 5Test with one real cancellation request and review the reported outcome.
Questions about this workflow
Will Notis cancel every event mentioned in an email?
Describe how to identify an unambiguous cancellation request in the prompt. The Calendly action requires the existing event UUID, so the event must be identifiable from available context.
Can the invitee be notified?
Canceling an event may trigger notifications to invitees. Include a reason when appropriate, and review the automation report.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Calendly. A trigger fires from one place; an action lands in another.
Gmail triggers
Calendly actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel event
Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create an invitee no-show
Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create One-Off Event Type
Creates a temporary calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host uris, a future date/range for `date setting`, and a positive `duration`.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create scheduling link
Create a single-use scheduling link. creates a scheduling link that can be used to book an event. the link allows invitees to schedule up to the specified maximum number of events. once the limit is reached, the link becomes inactive.
Create share
Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
Create single use scheduling link
Creates a one-time, single-use scheduling link for an active calendly event type, expiring after one booking.
Create webhook subscription
Creates a calendly webhook subscription to notify a specified `url` (which must be a publicly accessible https endpoint) for selected `events` within a given `organization` and `scope`.
Delete invitee data
Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires enterprise subscription; deletion may take up to one week).
Connect any two apps with Notis in the middle.
Gmail and Calendly, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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