Create Calendarhero contacts from complete Gmail introductions
Save a new contact while the introduction is still in front of you. Notis can create a Calendarhero contact from the person's details in an incoming Gmail message.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Why this helps
Contact information stays buried in email, so adding a new person to your scheduling workspace becomes another task to remember.
- Reduce manual entry when an introduction includes contact details.
- Keep contact creation tied to the original incoming message.
- Avoid guessing when the email lacks required details.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Calendarhero once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for contact creation.
- 3In one instruction, ask Notis to create a Calendarhero contact only for a clear introduction with the needed details, using only information stated in the email.
- 4Pick the New Gmail Message Received trigger and choose where run reports should go.
- 5Test with one real introduction that includes contact details and review the run report.
Questions about this workflow
What if the introduction does not include enough information?
Instruct Notis to skip contact creation and report which details are missing. The listed action should be used after confirming contact details.
Will it add details inferred from the message?
Tell Notis to use only the contact details explicitly provided in the email and not infer missing information.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Calendarhero. A trigger fires from one place; an action lands in another.
Gmail triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Fetch Contact
Fetch contact
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Gmail and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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