Keep the appointment in view after a reschedule note
A reschedule email can leave open questions. Fetch the current bookings so you can review the appointment context and follow up deliberately.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Fetch all bookings
Fetches a list of bookings, optionally filtered by status, attendee, date range, or by event/team ids (which must belong to/include the authenticated user respectively), with support for pagination and sorting.
Why this helps
Rescheduling threads can stay unresolved while the original appointment remains easy to lose track of.
- Keep the booking lookup close to a reschedule message.
- Review current booking details before the next reply.
- Prompt follow up on unresolved scheduling threads.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Cal once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe that a sent rescheduling email should prompt a Cal booking fetch for the appointment context.
- 4Pick Email Sent as the trigger and choose where run reports go.
- 5Test with one real rescheduling message and review the booking list.
Questions about this workflow
Does this update the booking time?
No. It fetches bookings for review. Updating availability or booking details is not part of this action.
Can it know which booking the email is about?
Notis can use available message context to interpret results, but an unclear or missing identifier may require manual review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Cal. A trigger fires from one place; an action lands in another.
Gmail triggers
Cal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add member to team
Adds a new member to a specified team within an organization by creating a team membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add organization attribute option
Adds a new option to an organization's attribute, requiring a display `value` and a `slug` unique for that attribute.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete oauth client webhook
Permanently deletes a specific webhook subscription of an oauth client in the cal application, stopping its notifications.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Cancel booking via uid
Cancels an existing and active cal.com booking using its unique identifier (uid).
Check calendar availability
Retrieves free/busy availability for a specified calendar to aid scheduling without revealing event details; requires an existing, accessible calendar, noting that data granularity can vary.
Check gcal synchronization status
Call this read-only action to verify the connection and synchronization status of a user's google calendar integration with cal.
Check ics feed calendar endpoint
Checks an ics feed url (expected as a query parameter) to verify its validity, accessibility, and icalendar data integrity.
Check Stripe status
Verifies if stripe is correctly connected to the cal scheduling system and functional for processing payments, reporting only on the integration's status.
Connect any two apps with Notis in the middle.
Gmail and Cal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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