Check calendar availability when a meeting request arrives
Use a new meeting request as the cue to check whether the calendar has open time, without exposing event details.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Check calendar availability
Retrieves free/busy availability for a specified calendar to aid scheduling without revealing event details; requires an existing, accessible calendar, noting that data granularity can vary.
Why this helps
A request can sit unanswered while you open the calendar and scan for a suitable time.
- Get a free and busy view prompted by the request.
- Avoid exposing private event details in the availability check.
- Cut down the back and forth before replying.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Cal once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe that a meeting request should prompt a Cal availability check and a concise report.
- 4Pick New Gmail Message Received as the trigger and choose where run reports go.
- 5Test with one real request and review the availability result.
Questions about this workflow
Will the check show event names?
The Cal action retrieves free and busy availability without revealing event details.
Does this book a time automatically?
No. It checks availability; it does not create a booking or send a reply.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Cal. A trigger fires from one place; an action lands in another.
Gmail triggers
Cal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add member to team
Adds a new member to a specified team within an organization by creating a team membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add organization attribute option
Adds a new option to an organization's attribute, requiring a display `value` and a `slug` unique for that attribute.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Delete oauth client webhook
Permanently deletes a specific webhook subscription of an oauth client in the cal application, stopping its notifications.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Cancel booking via uid
Cancels an existing and active cal.com booking using its unique identifier (uid).
Check calendar availability
Retrieves free/busy availability for a specified calendar to aid scheduling without revealing event details; requires an existing, accessible calendar, noting that data granularity can vary.
Check gcal synchronization status
Call this read-only action to verify the connection and synchronization status of a user's google calendar integration with cal.
Check ics feed calendar endpoint
Checks an ics feed url (expected as a query parameter) to verify its validity, accessibility, and icalendar data integrity.
Check Stripe status
Verifies if stripe is correctly connected to the cal scheduling system and functional for processing payments, reporting only on the integration's status.
Connect any two apps with Notis in the middle.
Gmail and Cal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Cal.