Keep design references beside the task
Make the design link from your sent message available where the implementation work is tracked.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create Attachment
Tool to add a new attachment to a task using an existing url. use when you have project and task ids and the external file url ready.
Why this helps
Design references sent through email can be separated from the implementation task.
- Keep design URLs with implementation work.
- Reduce repeated link sharing across conversations.
- Make reference material easier for teammates to locate.
Setup
Build it in a few focused steps.
- 1Connect Gmail and BugHerd once in the Notis portal.
- 2Create an automation in Automations, New Automation, with a name and prompt.
- 3Tell Notis to attach an existing design URL from a sent message to the related BugHerd task when the URL and task are identifiable.
- 4Pick the Email Sent trigger and choose where run reports go.
- 5Test with one sent design reference email and a known task.
Questions about this workflow
Does this create a copy of the design file?
No. It uses the existing URL with BugHerd's Create Attachment action.
Will recipients have access to the design?
Access depends on the sharing settings of the URL. The workflow does not change those settings.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Bugherd. A trigger fires from one place; an action lands in another.
Gmail triggers
Bugherd actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
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Connect any two apps with Notis in the middle.
Gmail and Bugherd, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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