Look Up Bubble Records from Incoming Email
When a message includes a record ID, retrieve the Bubble record so the automation can work with its current details.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get Thing By ID
Retrieves a single Thing (record) from a Bubble Data Type by its unique ID. This is a read-only operation that fetches complete details of a specific record. The response includes all custom fields defined in the Data Type, plus standard Bubble fields (_id, created_by, created_date, modified_date). Use when you need to: - Fetch details of a specific record you know the ID of - Verify a record exists - Get the latest field values for a Thing Note: Requires the Data API to be enabled in your Bubble app settings and the specific Data Type to be exposed via the API.
Why this helps
Switching from an email to Bubble to verify a specific record adds friction and breaks focus.
- Retrieve current details for a specific record.
- Reduce manual app switching during email triage.
- Use record context in the next automation step.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Bubble once in the Notis portal.
- 2Create an automation by telling Notis how to find a Bubble record ID in the message and retrieve that record.
- 3Pick New Gmail Message Received as the trigger.
- 4Choose where run reports should go, then test with an email containing a valid record ID.
Questions about this workflow
Does this search Bubble by name or email address?
The listed action retrieves a Thing by its unique ID. The message must supply that ID for this workflow.
Does retrieving a record change it?
No. Get Thing By ID is read only and returns the record details.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Bubble. A trigger fires from one place; an action lands in another.
Gmail triggers
Bubble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Thing By ID
Retrieves a single Thing (record) from a Bubble Data Type by its unique ID. This is a read-only operation that fetches complete details of a specific record. The response includes all custom fields defined in the Data Type, plus standard Bubble fields (_id, created_by, created_date, modified_date). Use when you need to: - Fetch details of a specific record you know the ID of - Verify a record exists - Get the latest field values for a Thing Note: Requires the Data API to be enabled in your Bubble app settings and the specific Data Type to be exposed via the API.
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Connect any two apps with Notis in the middle.
Gmail and Bubble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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