Create directory accounts from member welcome emails
Keep approved members moving from welcome email to directory account without retyping their details.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create User
This tool creates a new user record in the brilliant directories website database. it supports creating new users with essential details such as email, password, subscriptionid and optional parameters including name, company, contact details, and address information.
Why this helps
Member details can sit in an inbox while you switch apps and manually create their directory account.
- Reduce manual re-entry during member onboarding.
- Use an email as the starting point for creating a directory user.
- Keep a run report for review when details or required account defaults are missing.
Setup
Build it in a few focused steps.
- 1Connect Gmail and Brilliant Directories once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3In one instruction, tell Notis to create a directory user from approved welcome emails, using membership defaults you provide and reporting missing required details instead of guessing.
- 4Pick New Gmail Message Received as the trigger and choose where run reports should go.
- 5Test with one real welcome email, including the account details and defaults needed to create the user.
Questions about this workflow
Will every incoming email create a directory account?
Describe which welcome emails indicate an approved member in your instruction. Test with a real example and review the run report.
What if the email does not include a password or subscription ID?
Provide the required account defaults in your instruction or have Notis report missing details. The email event alone may not provide everything Create User requires.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Brilliant directories. A trigger fires from one place; an action lands in another.
Gmail triggers
Brilliant directories actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create User
This tool creates a new user record in the brilliant directories website database. it supports creating new users with essential details such as email, password, subscriptionid and optional parameters including name, company, contact details, and address information.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete User
This tool deletes an existing user record from the brilliant directories website database. it allows for the complete removal of a user record and, optionally, the deletion of the member's uploaded images.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Get Data Categories
This tool fetches all data categories in a brilliant directories website. data categories are distinct from top categories and represent the various types of data organization within the system.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Get Lead Fields
This tool retrieves all available fields in the leads table from a brilliant directories website. it returns a json object containing a list of fields and their associated metadata (field name, field type, field label, whether the field is required, and if it is a system field) that can be used to understand the structure and metadata of lead-related fields.
Get Reviews Fields
This tool retrieves all the available fields in the users reviews table from a brilliant directories website. it is a standalone tool that requires only authentication and provides a comprehensive list of review information such as review text, rating, timestamp, user identification fields, and any custom configured fields in the reviews system.
Get User Fields
This tool fetches all available fields from the users data table in your brilliant directories website. it provides a detailed list of available fields for user operations including creation, updating, and retrieval.
Connect any two apps with Notis in the middle.
Gmail and Brilliant directories, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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