Add Email-Requested Collaborators to Breeze
When an email clearly asks you to bring someone into a project, handle the invitation from the same request.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add Project People
Tool to add people to a project. use when you have a valid project id and one or more email addresses to invite them.
Why this helps
Invitation requests can be easy to overlook or postpone while you switch between email and project tools.
- Act on explicit requests to add collaborators
- Use the email address stated in the message
- Avoid acting when the project or address is unclear
Setup
Build it in a few focused steps.
- 1Connect Gmail and Breeze once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to add a person only when an email explicitly requests an invitation and identifies both the Breeze project and the person's email address.
- 4Pick the New Gmail Message Received trigger and choose where run reports should go.
- 5Test with one real invitation request and check the project membership.
Questions about this workflow
Does a mention of someone in an email invite them automatically?
Your instruction should require an explicit invitation request, a clear project identity, and the person's email address.
What if the project is not identifiable?
Have Notis report the missing project detail instead of adding someone to a guessed project.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Breeze. A trigger fires from one place; an action lands in another.
Gmail triggers
Breeze actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Project People
Tool to add people to a project. use when you have a valid project id and one or more email addresses to invite them.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Archive Project
Tool to archive a specific project. use when you need to hide a completed or inactive project from active views after confirming its details.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Card
Tool to create a new card in a project. use after confirming the project id. creates a task with details like name, due date, and assignees.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
CREATE_LIST
Tool to create a new list (stage) in a breeze project. use when you've selected a project and need to add a new stage. example: "create a new todo list for project 42."
Create Project
Tool to create a new project in breeze. use when you have the project name and want to initialize it via the api.
Create Workspace
Tool to create a new workspace. use after deciding on the workspace name.
Delete Card
Tool to delete a specific card (task) by its id. use when you need to remove a task permanently; deletions cannot be undone.
Delete Project
Tool to delete a specific project by id. use when you need to remove a project after confirming its id.
Connect any two apps with Notis in the middle.
Gmail and Breeze, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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