Start Breeze Projects From Initiative Emails
When a new initiative arrives by email, give it a home in Breeze while the decision is still fresh.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Project
Tool to create a new project in breeze. use when you have the project name and want to initialize it via the api.
Why this helps
A new project can stall between agreeing on it in email and setting up a place to plan the work.
- Give approved initiatives a Breeze home promptly
- Carry the initiative name and summary into the project
- Skip emails that do not clearly establish a new initiative
Setup
Build it in a few focused steps.
- 1Connect Gmail and Breeze once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to create a Breeze project only when a new email clearly approves or proposes a distinct initiative, using its stated name.
- 4Pick the New Gmail Message Received trigger and choose where run reports should go.
- 5Test with one real initiative email and confirm the project details.
Questions about this workflow
Will a project be created for every idea mentioned in email?
No. In your instruction, limit creation to messages that clearly identify a distinct initiative and its name.
Can it create a project if the email does not name it?
The workflow should not invent a project name. Ask Notis to report that the email needs clarification instead.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Breeze. A trigger fires from one place; an action lands in another.
Gmail triggers
Breeze actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Project People
Tool to add people to a project. use when you have a valid project id and one or more email addresses to invite them.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Archive Project
Tool to archive a specific project. use when you need to hide a completed or inactive project from active views after confirming its details.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Card
Tool to create a new card in a project. use after confirming the project id. creates a task with details like name, due date, and assignees.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
CREATE_LIST
Tool to create a new list (stage) in a breeze project. use when you've selected a project and need to add a new stage. example: "create a new todo list for project 42."
Create Project
Tool to create a new project in breeze. use when you have the project name and want to initialize it via the api.
Create Workspace
Tool to create a new workspace. use after deciding on the workspace name.
Delete Card
Tool to delete a specific card (task) by its id. use when you need to remove a task permanently; deletions cannot be undone.
Delete Project
Tool to delete a specific project by id. use when you need to remove a project after confirming its id.
Connect any two apps with Notis in the middle.
Gmail and Breeze, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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