Move Breeze Tasks After Email Decisions
Turn an explicit decision in email into a stage update for the Breeze task it names.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Move Card
Tool to move a card to a different stage or position. use after confirming stage id and prev id.
Why this helps
A decision to move work forward can get lost between an email thread and the project board.
- Apply explicit stage decisions to tasks
- Keep the board aligned with email agreements
- Avoid guessing the task or destination stage
Setup
Build it in a few focused steps.
- 1Connect Gmail and Breeze once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation.
- 3Tell Notis to move a card only when the email clearly identifies the task, project, and destination stage.
- 4Pick the New Gmail Message Received trigger and choose where run reports should go.
- 5Test with one real stage-change decision and verify the card's position.
Questions about this workflow
Can it infer which task an email means?
Ask Notis to act only when the task can be identified unambiguously from the email and Breeze context.
Does it create the destination stage if it is missing?
No. This workflow moves a card to a stage; it should report when the requested stage cannot be identified.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Breeze. A trigger fires from one place; an action lands in another.
Gmail triggers
Breeze actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Project People
Tool to add people to a project. use when you have a valid project id and one or more email addresses to invite them.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Archive Project
Tool to archive a specific project. use when you need to hide a completed or inactive project from active views after confirming its details.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Card
Tool to create a new card in a project. use after confirming the project id. creates a task with details like name, due date, and assignees.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
CREATE_LIST
Tool to create a new list (stage) in a breeze project. use when you've selected a project and need to add a new stage. example: "create a new todo list for project 42."
Create Project
Tool to create a new project in breeze. use when you have the project name and want to initialize it via the api.
Create Workspace
Tool to create a new workspace. use after deciding on the workspace name.
Delete Card
Tool to delete a specific card (task) by its id. use when you need to remove a task permanently; deletions cannot be undone.
Delete Project
Tool to delete a specific project by id. use when you need to remove a project after confirming its id.
Connect any two apps with Notis in the middle.
Gmail and Breeze, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Breeze.