Log employee sickness notices from Gmail
A sickness email can become a recorded absence in Breathe HR, with any missing details called out clearly.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
Why this helps
Sickness notifications can be overlooked or left unrecorded when they arrive among other email.
- Reduce missed sickness records
- Limit repeated entry from email
- See which notices need more information
Setup
Build it in a few focused steps.
- 1Connect Gmail and Breathe HR once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3Tell Notis to create a Breathe HR sickness record from employee sickness notifications when the employee and relevant dates and details are clear, and report missing information.
- 4Pick the New Gmail Message Received trigger and choose where run reports go.
- 5Test with one real sickness notification.
Questions about this workflow
Can the workflow infer dates that are not in the email?
Tell Notis to flag missing dates for follow-up. The workflow should use information available in the message rather than inventing dates.
Can it update an existing sickness record?
This workflow uses the create sickness action. Breathe HR also has an update sickness action for modifying an existing record when its ID and updated details are known.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Breathe HR. A trigger fires from one place; an action lands in another.
Gmail triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Gmail and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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