Create Breathe HR employee records from new hire emails
New hire details arrive by email. Notis can turn them into a Breathe HR employee record and flag anything still missing.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Why this helps
Copying personal and employment details from email into HR records takes time and makes it easy to miss required information.
- Reduce manual entry during onboarding
- Catch missing required details before creating a record
- Keep onboarding work moving from your inbox
Setup
Build it in a few focused steps.
- 1Connect Gmail and Breathe HR once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3Tell Notis to create an employee record from a new hire email when first name, last name, email, and company join date are present, and report missing details for follow-up.
- 4Pick the New Gmail Message Received trigger and choose where run reports go.
- 5Test with one real new hire email.
Questions about this workflow
What details are required to create an employee?
Breathe HR requires first name, last name, email, and company join date. The instruction should ask Notis to flag any missing values for follow-up.
Will every incoming email create an employee?
Describe the new hire emails Notis should act on in your instruction. The trigger starts on new Gmail messages, and Notis can assess their content against that instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Breathe HR. A trigger fires from one place; an action lands in another.
Gmail triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
Tool to approve a leave request in BreatheHR. Use when an authorized user needs to approve a pending leave request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Gmail and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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